Laura Podeschi – R&Y Network

Email Policy

All emails to OUA audiences are created in Litmus and sent via Slate in coordination with Enrollment Management. This ensures that emails are templated and accessible, student statuses are accurate, and more. Audience Before creating an email, please review our audience policy to ensure you can communicate with your intended audience. Content As you're creating an email, make sure you adhere to the following standards: 1. Stay relevant to your unit. Emails from an academic unit must be about that unit, its subject area, relevant interests, or majors. Broad campus topics such as application dates and deadlines, visiting (in general), living [...]

Laura Podeschi2023-05-23T13:19:36-05:00Policies, Training|

How to Create a Form in Slate

As described in our forms policy, all prospective student forms are required to be set up within Slate, our CRM system. Doing so helps us manage and track student data in one centralized location. If a form has been made in Webtools or another form builder, we don’t receive the information gathered by the answers, which means those students won’t be added to our system. Enrollment Management has created the following training materials to assist you with creating forms in Slate. To view the training documentation, you must log into Google through your illinois.edu email address. If you have questions related [...]

Laura Podeschi2023-05-23T15:46:04-05:00Training|

Audience Policy

Academic units can communicate with students at the inquiry, admitted, and accepted stages: Inquiries - Students who have expressed an interest in Illinois and your college's interest area Admits - Students who have been admitted into your college/major at Illinois but haven't yet accepted their offer to attend Accepts - Students within your college/major who have accepted their offer to attend Illinois Prospects We cannot process any college emails to prospects (students who haven't expressed an interest in Illinois). The Office of Undergraduate Admissions does manage a communications plan to encourage prospects to add us to their college list and provide [...]

Laura Podeschi2023-05-22T16:43:06-05:00Policies|

Forms Policy

In many cases, forms need to be created in Slate. Below are our general policies as to when and why Slate forms are required. To learn how to create a form in Slate, check out our Slate form training. To view this training, you must log into Google through your illinois.edu email address. Prospective Student Forms If your form is for prospective students, it needs to be in Slate. This ensures that we are able to collect and store student information in one place. Admitted Student Forms If your form is for admitted students, it only needs to be in Slate [...]

Laura Podeschi2023-05-24T14:48:05-05:00Policies|

New to R&Y?

If you’ve just joined the R&Y Network, this page is for you! Learn more about who we are and the training opportunities we offer based on your role. About the R&Y Network The R&Y Network is a campus cross-functional team united by admissions goals, collaborating to recruit and yield undergraduate students. It includes campus and admissions leaders, admissions counselors, event organizers, marketers, communicators, data analysts, developers, designers, and more. How to Request Access Slate All new users are required to fill out the Information Security Compliance Form before they can access Slate. Once you've filled out this form, reach out to [...]

Laura Podeschi2023-05-22T15:03:20-05:00About R&Y, Training|

How to Submit a Request in Basecamp

Basecamp requests must come from a communications, marketing, or admissions representative within your college. In general, we can't service requests from individual departments; instead, those requests should filter up through the college staff members who are approved to submit requests in Basecamp. If you haven't used Basecamp before, learn how to request access on our new member page. Email Send Requests Before submitting your email send request, review our email policy, audience policy, and blackout dates to ensure we can fulfill it. After you've created your email and it's in Slate, you need to create a ticket to notify our OUA-Contact [...]

Laura Podeschi2023-05-23T15:56:59-05:00How-tos, Training|

Training Overview

Page Contents Trainings by Tool Trainings by Topic Frequently Asked Questions Trainings by Tool Following are tools we use to assist colleges and units in their recruitment and yield efforts, including trainings on how to use them. Learn how to request access to these tools on our new member page. Please note that privileges vary. Slate Slate is a CRM (Customer Relationship Management) tool. Multiple instances of Slate exist on the University of Illinois Urbana-Champaign campus, including one for Undergraduate Admissions. Slate allows us to have a centralized record for each “customer,” which in our case means prospective student. We manage [...]

Laura Podeschi2023-05-24T14:42:03-05:00How-tos, Policies, Training|

Blackout Dates Policy

During certain key periods of the admissions calendar (particularly when data is changing rapidly), the Office of Enrollment Management are unable to fulfill email, text, or data requests. These dates are as follows: Two days before, on, and three days after early action decision release Two days before, on, and three days after regular action decision release One day before, on, and one day after application open One day before, on, and one day after application deadlines One day before, on, and one day after May 1 accept deadline These blackout dates are limited and exist to make sure students receive [...]

Laura Podeschi2023-05-22T13:49:27-05:00Policies|

FAQs

How do I request access to Slate, Litmus, and/or Basecamp? You can learn how to request access to all of our tools, including Slate, Litmus, and Basecamp, on our new member page. Please note that privileges vary. Why do I have to use Slate? We use Slate for several reasons. Firstly, it’s a centralized platform for tracking and managing student data; we can create and store email, visit, website portal, and form information all in one place. Protecting student data is a priority when working with prospective and admitted students. In addition, we can maintain a history of all of our [...]

Laura Podeschi2023-05-23T15:54:57-05:00Training|

Post-May 1 Communication Policy

Overview May 1 is the national accept deadline. All admitted students must accept their offer of admission by this date, at which point they can claim their NetId and have their illinois.edu email address. May 1 will therefore serve as a transition date for units to start communicating with incoming students using their illinois.edu email address. At this point in the cycle, units will create and send emails to incoming students through Webtools, or any other way that you use to communicate with current students. If you wish to communicate with prospective students, units should continue to send those via Slate and [...]

Laura Podeschi2023-05-23T13:22:57-05:00Policies|

About Laura Podeschi