How-to – R&Y Network

How to Add a Text Message Request to Basecamp

In Basecamp, go to the project called “Communications | Your College.” In the To-Do List, name the to-do to match the subject of your text. Add your OUA Contact Person to the Assigned to section. Add the date you want the text to be sent in the Due on section. Be sure to select A specific day (“Runs for multiple days” doesn’t show up on our assignment list, which may cause delays in processing). We recommend adding all text requests to Basecamp three weeks before the send date. We require a lead time of five days for text processing. Your OUA Contact Person should alert the [...]

Chris Axtman-Barker2022-03-10T12:56:27-06:00Training|

How to Send Text Messages from Slate

Before any texts can be sent, your unit must set up a phone number, have a Slate inbox, and communicated who will be responding to reply texts and for how long. See texting policies for more details. Making your text Login to Slate. Navigate to the deliver icon at the top menu bar (the megaphone). Select the "New Mailing" button at the top left. Next, you will see the New Mailing screen. Enter a name for your text, choose the relevant folder, sub folder, and realm your text should be in (College folder, FAA subfolder, and FAA realm in this [...]

Chris Axtman-Barker2022-03-10T12:56:10-06:00Training|

How to Create a Communications Plan

It is important to make a communication plan. Having all of your messages in one place, with brief descriptions, timelines, and send dates will make planning for the rest of the cycle much easier. These plans will also help you evaluate your message holistically, focus your messaging, and target the right audiences. Think about your audience. What are their needs? What do you need to tell them in order for them to be successful? You can always refer to the suggested key messages for colleges and academic units: unique academics, post-graduate success and rankings, and differentiating experiences. Remember, messaging from OUA [...]

Chris Axtman-Barker2022-03-10T12:54:29-06:00Training|

How to Add a Mailing, Data or Report Request in Basecamp

In Basecamp, go to the project called "Communications | Your College." In the To-Do List, name the to-do to briefly describe your report request. Add your OUA Contact Person to the Assigned to section. Add the date you want the mailing to be sent to you or report to be received in the Due on section. Be sure to select A specific day ("Runs for multiple days" doesn't show up on our assignment list, which may cause delays in processing your request). We recommend adding all data requests to Basecamp two weeks before the due date. We require a lead time of five days for [...]

Chris Axtman-Barker2022-03-10T12:53:53-06:00Training|

How to Define Your Audience

Audience Parameters Following are the four audience parameters we need in order to process your email requests in Basecamp. Be as specific as possible in your request, avoiding the use of "all," since this doesn't give us enough information. 1. Current Student Status As a rule, you can only send emails to students in your college's interest area who have the following status: Inquiries - students who have expressed an interest in Illinois and your college's interest area Admits - students who have been admitted to Illinois but haven't yet accepted their offer to attend Accepts - students who have accepted [...]

Chris Axtman-Barker2022-03-10T12:53:21-06:00Training|

How to Add an Email to Slate

In Slate, go to Deliver (megaphone icon), then Mailings. On the right, select the folder/subfolder where your email belongs. Units are categorized by college or department. Select New Mailing. (In some cases, you may want to make a copy of an already-existing email. To do so, select the email, then Copy Mailing. Be sure to uncheck "Copy Query" in the resulting pop-up box.) Name should be the subject line of the email. Folder should be the folder/subfolder you're entering the email into. User should stay you. Realm should be the college/dept. Method should stay Email. Opt Out should be No Unsubscribe. UTM Tracking should stay Disabled. Select Save. [...]

Chris Axtman-Barker2022-07-14T10:45:16-05:00Training|

How to Add an Email Request to Basecamp

In Basecamp, go to the project called "Communications | Your College." In the To-Do List, name the to-do to match the subject line of your email. Add your OUA Contact Person to the Assigned to section. Add the date you want the email to be sent in the Due on section. Be sure to select A specific day ("Runs for multiple days" doesn't show up on our assignment list, which may cause delays in processing the email). We recommend adding all email requests to Basecamp two weeks before the send date. We require a lead time of three days for email processing. Your OUA Contact Person will [...]

Chris Axtman-Barker2022-07-14T10:46:22-05:00Training|

How To Edit Major Information on the Admissions Website

Program Explorer We present our programs of study through an interface called Program Explorer. This tool allows students to see what we offer and learn more about each program of interest. Some of the program information comes directly from data sources, however some information is provided by the college. You can read more about this within our policy for editing major information within the Program Explorer. If you have a program that needs editing, please submit a request. Submit edit

Doug Burgett2022-03-10T12:50:43-06:00Training|