Race/Ethnicity Data Request Policy

Based on the 2023 United States Supreme Court decision, race/ethnicity data collected on the undergraduate admissions application will not be loaded into the banner system until the first day of classes and should not be shared/viewed prior to that time without an approved exception. Exceptions can be granted for data related to race/ethnicity to be shared with individuals, preferably outside of the admissions firewall (those who do not participate in making admission decisions), by means of an approved request. Requests will be reviewed by the Director of Undergraduate Admissions and a recommendation will be made to the Associate Provost for Enrollment [...]


Email Policy

All emails to OUA audiences are created in Litmus and sent via Slate in coordination with Enrollment Management. This ensures that emails are templated and accessible, student statuses are accurate, and more. Audience Before creating an email, please review our audience policy to ensure you can communicate with your intended audience. Content As you're creating an email, make sure you adhere to the following standards: 1. Stay relevant to your unit. Emails from an academic unit must be about that unit, its subject area, relevant interests, or majors. Broad campus topics such as application dates and deadlines, visiting (in general), living [...]

2023-05-23T13:19:36-05:00Policies, Training|

Audience Policy

Academic units can communicate with students at the inquiry, admitted, and accepted stages: Inquiries - Students who have expressed an interest in Illinois and your college's interest area Admits - Students who have been admitted into your college/major at Illinois but haven't yet accepted their offer to attend Accepts - Students within your college/major who have accepted their offer to attend Illinois Prospects We cannot process any college emails to prospects (students who haven't expressed an interest in Illinois). The Office of Undergraduate Admissions does manage a communications plan to encourage prospects to add us to their college list and provide [...]


Forms Policy

In many cases, forms need to be created in Slate. Below are our general policies as to when and why Slate forms are required. To learn how to create a form in Slate, check out our Slate form training. To view this training, you must log into Google through your illinois.edu email address. Prospective Student Forms If your form is for prospective students, it needs to be in Slate. This ensures that we are able to collect and store student information in one place. Admitted Student Forms If your form is for admitted students, it only needs to be in Slate [...]


Training Overview

Page Contents Trainings by Tool Trainings by Topic Frequently Asked Questions Trainings by Tool Following are tools we use to assist colleges and units in their recruitment and yield efforts, including trainings on how to use them. Learn how to request access to these tools on our new member page. Please note that privileges vary. Slate Slate is a CRM (Customer Relationship Management) tool. Multiple instances of Slate exist on the University of Illinois Urbana-Champaign campus, including one for Undergraduate Admissions. Slate allows us to have a centralized record for each “customer,” which in our case means prospective student. We manage [...]

Blackout Dates Policy

During certain key periods of the admissions calendar (particularly when data is changing rapidly), the Office of Enrollment Management are unable to fulfill email, text, or data requests. These dates are as follows: Two days before, on, and three days after early action decision release Two days before, on, and three days after regular action decision release One day before, on, and one day after application open One day before, on, and one day after application deadlines One day before, on, and one day after accept deadline These blackout dates are limited and exist to make sure students receive the correct [...]


Post-May 1 Communication Policy

Overview May 1 is the national accept deadline. All admitted students must accept their offer of admission by this date, at which point they can claim their NetId and have their illinois.edu email address. May 1 will therefore serve as a transition date for units to start communicating with incoming students using their illinois.edu email address. At this point in the cycle, units will create and send emails to incoming students through Webtools, or any other way that you use to communicate with current students. If you wish to communicate with prospective students, units should continue to send those via Slate and [...]

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